Stock Table and Transfer Ledger (Fill-In!)

$ 1.99

One of the most important documents for a start-up company is the Stock Table and Transfer Ledger. American Startup's Ledger helps keep the transfer of shares of stock in your corporation recorded and accurately maintained. You can type directly into the form and print it any time you make changes, issue shares, or record transfers.

Why Do I Need A Stock Ledger?

The issuance of shares of corporate stock, or the issuance of member interest in an LLC is recorded by the Ledger is not customarily filed with any Secretary of State. Rather, the Ledger is used to document the issuance of shares as well as all information that is needed to properly record the transfer. Without this ledger, it may be hard to keep track of the company’s shares and the ownership of the shareholders. As your company grows, the accurate reflection of who the shareholders, stockholders, or interest owners will become critical - even if you plan to keep your company private and not offer any interest publicly. For example, a bank may require this information for new accounts, lines of credit, and financing deals.  You may however, need to record the sale or transfer of your stock, shares, or member interest with state or Federal agencies. For example, in California, you may need to file a Limited Offering Exemption Notice, or a Notice of Transaction (25101, et. seq.). Ask your lawyer for details and visit the California State Department of Business Oversight if your transaction is subject to this requirement [The instruction sheet published by the DBO may be downloaded here].

The line items on the stock transfer ledger often include:
  • Name of stockholder (the person who holds the shares initially)
  • Stockholder’s place of residence
  • The date they became a shareholder
  • Stock certificate number
  • The number of shares they hold
  • From whom the shares were transferred (where did this stockholder obtain his shares?)
  • Amount paid thereon (what did he offer in consideration for these shares?)
  • Date of transfer of shares
  • To whom shares are transferred (the person receiving shares from the person on line 1.)
  • Certificate numbers
  • Number of shares
  • Stockholders balance of shares left, and
  • Value of stock transfer 

The stock transfer ledger is often used when shares are sold, transferred, surrendered, or lost. Keep in mind that each stock or interest certificate is often issued for more than one share. For example, Certificate 001 may be issued for 10,000 shares.

Upon the issuance or transfer of shares, complete the ledger and print out any necessary pages. Place the updated ledger in the Company Kit / Corporate Kit.

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